Are you an organised, creative and detail-orientated individual with a passion for planning and executing successful events? Are you committed to making a positive difference and have free time?
We are looking for a dynamic Event Manager to join our team, on a volunteer basis, to lead the delivery of exceptional swimming events.
As Event Manager, you will primarily be responsible for the planning and execution of the County Championships held over 3 weekends during January & February each year and two swimming galas held on a Saturday evening in September and November the year. You will be aware of and assist as required in the organisation of the Masters Championship held in September each year and the selection of a Leicestershire Team for Inter County Competitions. You will work with our team of volunteers and external service & facility providers to ensure enjoyable experiences.
Key Responsibilities
– Plan, coordinate, and execute events from start to finish, including being present at the event as required.
– Manage event budgets, timelines and logistics to ensure seamless event delivery.
– Liaise with vendors, sponsors and stakeholders to create high-quality competitions.
– Oversee the event marketing, promotion and registration process.
– Coordinate logistics, including catering, transportation and the on-site management, set up and execution of the event handling issues and emergencies that may arise.
– Evaluate the success of events and gather feedback for continuous improvement.
What We Offer
– Out of pocket expenses.
– Training and support in organising and operating swimming galas as required.
– The chance to work on exciting and high-profile events.
The majority of effort will be carried out from home for the planning activities with an on-site presence required during the events.
Planning for the County Championships which takes place over 3 weekends in January & February each year, starts as early as April or May for venue bookings, with some involvement each month thereafter and the key activities being carried out between October and January. There is a template of activities and timelines available.
Planning for the two Trophy galas that take place on a Saturday evening in September and November is less involved with venue booking required as early as possible in the year and key activities being carried out during July and August for the September event and September and October for the November event.
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